Why we’d like to capture and use your personal data

We love to share and promote all the great things that happen in our communities and throughout Peabody. We may even ask the national and local press to cover our stories, to spread the news that bit further.

How we’d like to use your data

We’d like to use your information in our future marketing and communication, such as campaigns, print materials, our websites, internal communications, events, publications, surveys, reports, leaflets, social media, and local and national press.

This will involve us collecting and using your personal data such as your images (photographs), case studies, videos, testimonials, feedback and audio recordings. We may also collect your name, address, health and disability information on occasion.

By health and disability information we mean anything that can be physically identified in an image or video. We won’t be asking you to provide any further details as part of this consent.

Protecting your personal data

Data protection provisions require us to ask your permission to capture and collect your data before using your information in this way.

- Your data will be handled in line with relevant data protection provisions

- Your data will be stored securely and accessible by authorised Peabody colleagues only

- We will store your data for a period of three years and will only use it after that period where you’ve agreed to it

- We’ll store your data in our secure electronic database. We’ll delete all other copies once we’ve added your data to our electronic database

- We will not share your data with anyone else for their marketing purposes.

Peabody media usage consent form

Your consent

Please indicate below if you’re happy for us to capture and use your data and how you’d like us to use it.

Event information

Your personal data

Parental consent

To be completed by parent or guardian with parental responsibility, for children aged under 16 years.

Brief description of what you’re wearing (If you’re providing an image or video.)

Additional information

You can ask us to stop using your data and that of your family members at any time. Please bear in mind that it might not be possible to withdraw materials that have already been published. You can tell us to stop using your personal data. If you wish to do this, email us at communications@peabody.org.uk

Data protection

Under the 1998 Data Protection Act, your rights include:
  • Your consent (to the publication of you or your child's images) can be withdrawn at any time.
  • Your images/recordings will not be used for any other purpose without your further consent.
  • The contact information you have provided will only be used to contact you about these images.

Conditions of use

  • We'll not include personal e-mail, postal addresses or telephone numbers on video, our website or in printed publications and advertising.
  • We may use group or class images with very general labels such as 'Residents at Peabody properties'.
  • We may use the image in literature unrelated to when the photograph was actually taken.
  • We may include your full name with the image.
  • We'll retain your consent form for five years, however we reserve the right to store and retain the images/recordings in our archive indefinitely.
  • These images and recordings may also be used across the Peabody Group.

We take our data protection responsibilities seriously and collect, store and process data in line with data protection law. To find out more about how we use your personal information please visit our privacy policy statement.